Academic Policies

PROPOSED CHANGES TO FACULTY HANDBOOK, TWELFTH EDITION, 2012-2013

Please see the links below to review changes to specific sections to the Faculty Handbook. Please address any questions or comments to the Office of Academic Affairs by close of business May 8, 2013.

Index to Proposed Changes

Proposed Changes to Section 5: Rights, Privileges & Benefits

Proposed Changes to Section 6: Ethics, Responsibilities, Conflicts & External Activities

Proposed Changes to Section 8: Promotion and Tenure

FACULTY HANDBOOK, TWELFTH EDITION, 2012-2013

• Faculty Handbook
  • Table of Contents
  • Updated Pages List
  • Preface
  • Section 1:  Faculty Handbook Organization
  • Section 2:  CSM Structure
  • Section 3:  Handbook Modification Process
  • Section 4:  Appointment  
  • Section 5:  Rights, Privileges and Benefits
  • Section 6:  Ethics, Responsibilities, Conflicts and External Activities
  • Section 7:  Performance and Evaluation
  • Section 8:  Promotion and Tenure
  • Section 9:  Termination and Employment
  • Section 10:  Board Policies and Procedures
  • Section 11:  Disciplinary Action and Grievances
  • Section 12:  University Committees

ACADEMIC AFFAIRS PROCEDURES MANUAL

Academic Affairs Procedures Manual

• Table of Contents
• Section 1:  Introduction
  • 1.1  Purpose of Academic Affairs Procedures Manual
  • 1.2  Additional Resources for CSM Procedures and Policies
  • 1.3  Overview of the Office of the Provost and Academic Affairs
• Section 2:  General Administrative Procedures
  • 2.1  Annual Calendar of Deadlines/Due Dates for Academic Procedures
  • 2.2  Department Office Hours and Staff Meetings
  • 2.3  Alcohol at CSM Functions
  • 2.4  State and Federal Contact Procedures
• Section 3:  General Procedures for Faculty
  • 3.1  Requests to Engage in Additional Professional Work
  • 3.2  Faculty Resumes/Curriculum Vitae Format
  • 3.3  Retirements, Sabbaticals, and Leaves of Absence
  • 3.4  Sabbatical Requests
  • 3.5  Business Card Protocol
  • 3.6  Amendment 41 Gift Ban
• Section 4:  Faculty Hiring/Pay/Transfers
  • 4.1  Hiring Instructions Updated January 2013
  • 4.2  Policy and Procedures for Conducting Faculty Searches
  • 4.3  Benefits for Faculty
  • 4.4  Summer Program Guidelines
  • 4.5  "Plan B" Policies
  • 4.6  Visa and Immigration Protocol for Appointing Foreign Tenured/Tenure Track Faculty
  • 4.7  Moving Expense Guidelines
  • 4.8  Guidelines for Appointing Faculty to a Position with No Remuneration
  • 4.9  Terminating Salary Contracts and Separation of Employees from CSM
  • 4.10  Faculty Appointments for Graduate Students
  • 4.11  Required Documentation for New CSM Faculty
  • 4.12  Transfer to Faculty
  • 4.13  Funds for Which Faculty Members Have Responsibility and Accountability
  • 4.14  Policies Regarding Use of Graduate Students in Teaching Positions 
• Section 5:  Faculty Evaluation
  • 5.1  Faculty Evaluation Procedure Summary
  • 5.2  Suggested Criteria to be Considered for Faculty Evaluations
  • 5.3  Department Head/Division Director Evaluation Procedure Summary
  • 5.3.1  Department Head and Division Director Responsibilities
  • 5.4  Student Evaluations of Faculty
  • 5.5  Professional Growth Plans for Tenure-Track Faculty
• Section 6:  Promotion and Tenure
  • 6.1  Promotion/Tenure Timetable and Scenario
  • 6.2  Guidelines for Submission of Promotion/Tenure Material
  • 6.3  Tenure Application Extension
  • 6.4  Preliminary Tenure Reviews for Tenure-Track Faculty
  • 6.5  Items for Candidate, Department Head/Division Director and Department/Division Promotion & Tenure Committee to Consider When Preparing Application Package 
• Section 7:  Visiting Committees
  • 7.1  Guidelines for Visiting Committees
  • 7.2  Sample Letter of Invitation
• Section 8:  Academic Procedures
  • 8.1  Graduate Registration/Tuition Guidelines
  • 8.2  Examinations Scheduling and Dead Day Policies
  • 8.3  Residency and Tuition Classification Guidelines
  • 8.4  Academic Plans
  • 8.5  Undergraduate Council Course Addition/Change Submission Form
  • 8.6  Graduate Council Course Addition/Change Submission Form
  • 8.7  Employee Tuition Waiver Requests
  • 8.8  SEVIS Fee Requirement for International Students & Scholars
• Section 9:  Faculty Awards and Emeritus Status
  • 9.1  Teaching Awards
  • 9.2  CSM Alumni Teaching Award
  • 9.3  Board of Trustees' Outstanding Faculty Award
  • 9.4  Alfred E. Jenni Faculty Fellowship
  • 9.5  Dean's Excellence Award
  • 9.6  Nominating Faculty for Emeritus Title
• Section 10:  Commencement
  • 10.1  Commencement/Convocation Marching Order
  • 10.2  Commencement Hooding Guidelines
  • 10.3  Absences from Commencement and Faculty Conference
• Section 11:  Academic Space/Storage/Equipment
  • 11.1  Requests for Remodeling or Project/Construction Services
  • 11.2  Storage Policy
  • 11.3  Guidelines for Disposition of Equipment Upon a Faculty Member's Departure from CSM
  • 11.4  Office Space for Transitional and Emeritus Faculty
• Section 12:  Complaints Procedures
  • 12.1  Response of the Office of Academic Affairs to Complaints of Inappropriate Behavior Against Faculty Members
• Section 13:  Travel
  • 13.1  Travel
  • 13.2  Petroleum Institute Semester Policy and Guidelines for Faculty
  • 13.3  15-Passenger Vans
• Section 14:  Research
  • 14.1  Risk Policy
  • 14.2  Guidelines for Utilization of General Research Laboratory
  • 14.3  Human Subjects Research
  • 14.4  Policy Governing Center Reporting
  • 14.5  F&A Rates and Return Policy (formerly Indirect Cost or IDC)
  • 14.6  Close-out of Fixed Price Contracts
• Section 15:  Employment Contract Forms
  • 15.1  Tenured Faculty Employment Contract
  • 15.2  Tenure-Track Faculty Employment Contract
  • 15.3  Non-Tenured Faculty Employment Contract
  • 15.4  Library Faculty Employment Contract
  • 15.5  Administrator Addendum
  • 15.6  Department Head/Division Director Addendum
  • 15.7  Acting or Interim Department Head/Division Director Addendum
  • 15.8  Assistant Department Head/Division Director Addendum
    
• Section 16:  Interim Procedures to Accompany Engineering Reorganization

BULLETINS

• Undergraduate Bulletin
• Graduate Bulletin

Policy Information

For questions contact
Maureen Durkin
Director, Policy & Planning
303.384.2236

WHAT IS THE POLICY PROJECT?

POLICY WRITING TOOLS

• Policy Approval Processes Flowchart
• Policy Template