HR Forms

Note: You must "save as" a document in your files before you will be allowed to fill in the forms.

Forms to Get Employees Paid

Pay actions for employees must be initiated via an HRS Form.  Forms to get employees paid must be submitted to hrsforms@mines.edu no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Human Resources for assistance at x3520.

Academic Faculty HRS Form
This form is used to make pay and/or account changes for Academic Faculty.  This includes academic retirees who are working on transitional appointments.		 Adjunct Faculty HRS Form
This form is used to make pay and/or account changes for temporary faculty on a semester-by-semester basis.  This includes temporary athletic instructors.
Research Faculty HRS Form
This form is used to make pay and/or account changes for Research Faculty.  This includes Research Hourly, Post Doc and Visiting Scholar appointments.		 Administrative Faculty HRS Form
This form is used to make pay and/or account changes for Administrative Faculty.  This includes temporary appointments in this employee class.

Classified HRS Form
This form is for account changes and percent of effort changes only. 

Academic Faculty WINTER Research HRS Form
This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs.
Academic Faculty SUMMER Research HRS Form
This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs.
   Summer Session Fact Sheet
   Summer Changes (implemented May 2008)
   Solution for #NAME? Error

Separation Form
Separation forms must be submitted to HR in advance of an employee's last day of work.  This form includes important information regarding separation for departments and employees.

 

Non-Classified Hourly HRS Form
This form is used for hourly employees who are not classified staff or adminstrative faculty.  Assignments are for seasonal or temporary athletics (camp) staff.

  


Forms to Get Students Paid

Pay actions for student must be initiated via a student employment contract.  Undergraduate Student contracts must be submitted to the CSM Human Resources Office in Guggenheim, while Graduate Student contracts must be submitted electronically to Student.Contracts@is.mines.edu no later than the 1st and 16th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Human Resources for assistance at x3565. 

Undergraduate Students being paid from Institutional (department) Funds:  Undergraduate Student Employment Contract (.pdf) (.doc)

Financial Aid Awarded Federal or Colorado Work Study contracts:  Only available from the students’ Trailhead account

Graduate Student Employment

Forms to Create Positions and Hire Employees

Faculty Recruitment Authorization Form   (.pdf)
Electronic signatures are not accepted on this form

Classified Recruitment Authorization Form    (.pdf)
Electronic signatures are not accepted on this form

Background Disclosure/Authorization Form (.pdf)
Summary of Rights Under the Fair Credit Reporting Act

Position Description Questionnaire (PDQ)
PDQ Writer Guide
Exemption Request Form
Must include a detailed job description		 Pre-Employment Authorization Form
Allows limited campus access prior to the official starting date        

 Other Internal Use Forms

 Forms for Classified Employees