Information for Vendors

Welcome Vendors

The Purchasing Department provides leadership to the Colorado School of Mines in the procurement of goods and services. It balances the need to provide efficient and timely service to its customers with the need to ensure sound business controls in order to protect the assets of the School. The Purchasing Department is responsible for ensuring that all purchases of goods and services are made in accordance with Colorado School of Mines Procurement Rules, the Mines Financial Policies, and if applicable, Federal policies.  All purchases, regardless of funding source, are subject to the same policies.

Purchase Transactions

  •   Most Purchases of up to $4,500 can be paid with a Procurement Card or Direct Pay. 
  •   Purchases between $5,000 and above with be on a Purchase Order issued by Mines
  •   Purchases over $50,000 will require a Solicitation

How to Participate in the Solicitation Process

Mines posts its solicitations on BidNet Direct, an electronic solicitation notification website.

Types of Solicitations

  • Documented Quote (DQ)

An informal process for obtaining pricing and delivery information on goods costing more than $50,000, or on services costing more than $50,000. Detailed specifications are given. Price, items offered, and delivery dates are supplied by the vendor. Evaluations are made against specifications. Determination of award is based on the quote offering the best value to the University with price as a consideration.

  • Invitation for Bid (IFB)

A formal process for obtaining pricing and delivery information on goods or services costing more than $150,000. Detailed specifications are given. Price, items offered, and delivery dates are supplied by the vendor. Evaluations are made against specifications. Determination of award is based on the bid offering the lowest price to the University while meeting the specifications.

  • Request for Proposal (RFP)

A formal process for obtaining pricing and proposals from a vendor for goods or services costing more than $150,000. Evaluations are made against criteria and competing proposals. Vendor presentations and discussion are allowed. Awards may be based on a variety of factors, including price.

 

Useful Materials for Vendors

 

Colorado School of Mines Trademarks and Logos

Double check for information and the product approval process before any item is produced that contains the Colorado School of Mines trademark, logo, or branding.

Gifts and Gratuities

Colorado School of Mines adheres to the School's Procurement Code of EthicsPDF versionText only version. It is against Colorado School of Mines policy for anyone involved with purchasing goods or services on behalf of the School to accept gifts, entertainment, favors or services from present or potential vendors.

 

Staff Directory

Business Operations

Vicki Nichol
Associate Vice President, Administration

Natalie Martinez
Procurement and Risk Manager
 

Location                                                                                                                                                         Guggenheim Bldg.
1500 Illinois Street
Golden, CO 80401-1887
main (303) 273-3268
fax (303) 273-3971
 

Purchasing/Procurement Services

Ryan McGuirk
Contract Administrator
Purchasing Agent
(303) 273-3062

Michael Craig
Purchasing Agent
Systems Support Administrator
(303) 273-3972

Danielle Davis
Purchasing Agent
(303) 273-3258

Megan Averch
Administrative Assistant
(303) 273-3268

 

Related links