Information for Vendors

Welcome Vendors!

The Purchasing Department provides leadership to the Colorado School of Mines in the procurement of goods and services. It balances the need to provide efficient and timely service to its customers with the need to ensure sound business controls in order to protect the assets of the School. The Purchasing Department is responsible for ensuring that all purchases of goods and services are made in accordance with Colorado School of Mines Procurement RulesPDF versionText only version, the CSM Financial PoliciesPDF versionText only version, and if applicable, Federal policies.  All purchases, regardless of funding source, are subject to the same policies.

Small Dollar Transactions

There are several ways that goods and services may be purchased, depending on what is being purchased.  A purchasing threshold of up to $4,500 is considered a "small-dollar purchase".  The most typical form of payment for small-dollar purchases is the Procurement Card.  Also used are Field Purchase Orders and Purchase Requisitions (see Purchasing Limits Quick Reference.)   

How to Participate in the Larger Dollar Transactions Bidding Process

Purchases of goods costing more than $10,000 or services costing more than $25,000, require that competition be sought via the informal process known as a Request for Documented Quote. 

For purchases of goods or services costing over $150,000, competition is sought via either an Invitation for Bid or a Request for Proposal.

Along with all State agencies, the School posts its solicitations on the State of Colorado’s Bid Information and Distributions System (BIDS) electronic solicitation notification website. BIDS is designed to notify interested vendors of the State of Colorado’s intent to purchase goods or services.

Useful Materials for Vendors

Small Business Program (SBP)

Colorado School of Mines supports a Small Business Program whose mission is to maximize the opportunities for small business concerns to participate in the School's business of procuring goods and services at all dollar levels.  

Colorado School of Mines Trademarks and Logos

Double check for information and the product approval process before any item is produced that contains the Colorado School of Mines trademark, logo, or branding.

Gifts and Gratuities

Colorado School of Mines adheres to the School's Procurement Code of Ethics. It is against Colorado School of Mines policy for anyone involved with purchasing goods or services on behalf of the School to accept gifts, entertainment, favors or services from present or potential vendors.

 

Staff Directory

Business Operations

Vicki Nichol
Director of Financial Planning & Business Operations

Natalie Martinez
Contracts Administrator/Risk Management
 

Location                                                                                                                                                         Guggenheim Bldg., Rm. 130
1500 Illinois Street
Golden, CO 80401-1887
main (303) 273-3972
fax (303) 273-3971
 

Purchasing/Procurement Services

Eric Clark
Purchasing Agent
(303) 273-3258

Sarah Allen
Purchasing Agent/
Procurement Card Administrator
(303) 273-3268

Megan Averch
Temp - Purchasing Agent
(303) 273-3062

Rita Kowalski
Administrative Assistant
(303) 273-3972

 

Related links