Information for Vendors
The Purchasing Department provides leadership to the Colorado School of Mines in the procurement of goods and services. It balances the need to provide efficient and timely service to its customers with the need to ensure sound business controls in order to protect the assets of the School. The Purchasing Department is responsible for ensuring that all purchases of goods and services are made in accordance with Colorado School of Mines Procurement Rules, the CSM Financial Policies, and if applicable, Federal policies. All purchases, regardless of funding source, are subject to the same policies.
Small Dollar Transactions
There are several ways that goods and services may be purchased, depending on what is being purchased. A purchasing threshold of up to $4,500 is considered a "small-dollar purchase". The most typical form of payment for small-dollar purchases is the Procurement Card. Also used are Field Purchase Orders and Purchase Requisitions (see Purchasing Limits Quick Reference.)
How to Participate in the Larger Dollar Transactions Bidding Process
Purchases of goods costing more than $10,000 or services costing more than $25,000, require that competition be sought via the informal process known as a Request for Documented Quote.
Along with all State agencies, the School posts its solicitations on the State of Colorado’s Bid Information and Distributions System (BIDS) electronic solicitation notification website. BIDS is designed to notify interested vendors of the State of Colorado’s intent to purchase goods or services.
Useful Materials for Vendors
- Purchase Order Terms and Conditions
- Insurance Requirements
- State of Colorado Special Provisions
- Tax Exempt Status of the Colorado School of Mines (please contact Procurement Services)
- Credit Information for the Colorado School of Mines (please contact Procurement Services)
- W-9 Form
- International W-8 Form
- International W-8 Instructions
- PERA Certification Form for Services
- Document C - Flowdown Provisions for Federally Funded Contracts
- Document G - Flowdown Provisions for Federally Funded Grants
Small Business Program (SBP)
Colorado School of Mines supports a Small Business Program whose mission is to maximize the opportunities for small business concerns to participate in the School's business of procuring goods and services at all dollar levels.
Colorado School of Mines Trademarks and Logos
Double check for information and the product approval process before any item is produced that contains the Colorado School of Mines trademark, logo, or branding.
Gifts and Gratuities
Colorado School of Mines adheres to the School's Procurement Code of Ethics. It is against Colorado School of Mines policy for anyone involved with purchasing goods or services on behalf of the School to accept gifts, entertainment, favors or services from present or potential vendors.
Location Guggenheim Bldg., Rm. 130
1500 Illinois Street
Golden, CO 80401-1887
main (303) 273-3972
fax (303) 273-3971
Procurement Card Administrator