Develop a Budget

Develop a Budget

Salaries & Wages
Academic Faculty
Monthly Rate
(academic year salary)
Divide yearly salary by 8.54 to calculate monthly rate (academic year is 37 weeks, or 8.54 months).
Daily Rate
(summer salary)
Multiply yearly salary by .00541 to calculate daily rate (summer is 15 weeks, or 3.46 months).
Salary Increases Budgeted salaries increase by 3% after the first year.  If the first budget period begins after July 1st, a 3% increase is included in the first budget period.
Sponsored Effort Use this spreadsheet (XLSX) to calculate sponsored effort for Cayuse.
Research Faculty, Research Associates, and Post-Docs
Monthly Rate Salaries are based on a variety of time periods; divide salary by the number of months in the contract period.
Daily Rate Multiply annual salary by .00385.
Salary Increases Budgeted salaries increase by 3% after the first year.  If the first budget period begins after July 1st, a 3% increase is included in the first budget period.
Sponsored Effort Use this spreadsheet (XLSX) to calculate sponsored effort for Cayuse.
Graduate Research Assistant (GRA)
Stipend Graduate Assistant - Research Assitantship appointments are required to meet current minimum stipends. Stipends may, at the discretion of the Department/Division or faculty member, be in excess of the minimum requirements.
Tuition Remission Appointments made at the 0.25 FTE level or above are eligible for tuition remission.
Administrative Graduate Assistant (AGA) - Hourly Appointees
Hourly Rate Effective January 1, 2017, the minimum wage for all sponsored projects will be the prevailing minimum wage for employees working on federal contracts in effect at the time of proposal or award. Currently the minimum wage is $10.20.

Compensation commensurate with that of Graduate Assistant - Research Assistants minimums is encouraged.  Faculty are also encouraged to include health insurance for the AGAs. Compensation is for the number of hours actually worked.
Tuition Remission Graduate Hourly Appointees are not eligible for tuition remission, though full or partial tuition remission in the form of a Fellowship Award may be made depending upon the funding source. Contact ORA for more information.
Research Interns
Stipend Minimum overall compensation for a Research Internship appointment will include stipend (at least equal to the minimum stipend for Graduate Assistant - Research Assistants), fees, insurance and tuition for all credits for which the student is registered. See more at: Research Internship PolicyPDF versionText only version (PDF).
Tax Students should be aware that tuition payments are taxable.
Undergraduate Students
Hourly Rate Effective January 1, 2017, the minimum wage for all sponsored projects will be the prevailing minimum wage for employees working on federal contracts in effect at the time of proposal or award. Based on a particular student's qualifications and experience, the Principal Investigator may choose to pay higher than the current top hourly wage. Currently the minimum wage is $10.20.

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Fees & Costs
Graduate Tuition The estimated cost of attendance for graduate students, including tuition and fees, is available from the Financial Aid Office.  ORA uses resident tuition in research budgets unless informed of an exception. If the student is not eligible for resident tuition, the Graduate Office pays the difference so no costs are incurred by the student.
Health Insurance Please see the Student Health Insurance Plan dates and rates site and follow the link to the current year information.
Fees and Charges To view all current fees and charges, go to the Finance & Administration Budget Information page and select the link to the current fiscal year.
Price Increases An inflation rate of 6% is used for tuition, health insurance and fees for subsequent years of a budget.

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Fringe Benefit Rates & Indirect Costs
Rate Tables Please see the rate tables for all current Fringe Benefit Rates & Indirect Cost Rates
Exclusions Indirect cost rates are applied to all items in a budget except for the following: tuition/fees/insurance, capital equipment or software, scholarships and fellowships, capital construction, participant support costs, rental charges, and subcontract costs exceeding $25,000 per subcontract.
On-Campus Rate Proposals will use this rate unless they qualify for Off-Campus, Other Sponsored Activities, or Sponsor-Mandated rates, or an exception.
Off-Campus Rate Use this rate if more than 50% of the research work will be done by CSM employees at an off-campus site. CSM equipment, facilities, or personnel (other than administrative) utilized in the research must be entered as budget line items.
Other Sponsored Activities Conferences, workshops, short courses, and other educational activities that are organized and run by CSM's Office of Special Education and Continuing Education (SPACE), are budgeted with the Off-Campus Indirect Cost Rate if more than 2/3 of the total cost of the project will be budgeted for expenditure with SPACE.
Sponsor-Mandated Indirect Cost Rate If a funding agency specifies an indirect cost rate below the CSM approved rates, please refer to the Budget Exception PolicyPDF versionText only version (PDF).
Exceptions Please see the Research Policies page on the CSM Policies/Governance site to download and review the current Budget Exception Policy (PDF).

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Subcontracts & Consultants
Subcontract Required Forms Subrecipient forms, FFATA Form, and Audit Certification must be completed by the subcontractor.  Forms are available from the ORA Forms and Templates page.

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