Purchase Limits Cheat Sheet

Goods

  • <$1,000 - Use procurement card or field purchase order (FPO) or purchase requisition (which is turned into a purchase order).
  • <$4,500 - Use procurement card or purchase requisition.
  • >$4,500 to <$5,000 - Use purchase requisition.
  • >$5,000 to <$10,000 - Use purchase requisition. The requestor should attempt to get at least 3 competitive quotes.
  • >$10,000 - Need purchase requisition. In addition, the Purchasing Agent is required to post on State of Colorado website to obtain bids.

Services

  • <$1,000 - Use procurement card or FPO or purchase requisition.
  • <$4,500 - Use procurement card or purchase requisition.
  • >$4,000 to <$5,000 - Use purchase requisition.
  • >$5,000 to <$25,000 - Use purchase requisition. The requestor should attempt to get at least 3 competitive bids.
  • >$25,000 to <$50,000 - Need purchase requisition. In addition, the Purchasing Agent is required to post on State of Colorado website to obtain bids.
  • >$50,000 - Need formal bid or Request For Proposal (RFP) and a formal contract

If in doubt, contact Karin Murray.