Special Events Room Reservation Request


Registrar's Office - 1600 Maple Street - Golden, CO 80401-1887
Registrar Phone: 303-273-3200




Do not use this form for regularly scheduled course changes or off-campus groups.

Please complete all the following information and press “Submit". Submit room reservation requests at least two (2) business days in advance of the date needed.

 Note items marked with an asterisk (*) are required.

* Is this a NEW Request or a Request to CHANGE an existing Request?
This is a NEW Request.
This is a Request for CHANGE.
* Requestor's Last Name:
* Requestor's First Name:
* Requestor's CWID:
* Requestor's Email Address:
* Requestor's Telephone Number:
* Requestor's Department:
* Who will use the room?
The requestor (above) will use it.
I am requesting this reservation on behalf of the person named below:
Enter information about the person who will use the room:
First Name, Last Name, Email, Phone:     
User's Department:
* Event Type:
* Name of the event:
* Number of Anticipated Attendees:
* Date of Event
* Time of the Event:
Start time, End time   
* What Room would you like to use? (see this link for rooms we can reserve.)
Preference 1, 2,3     
* Is this a reservation for a recurring event?
NO
YES
If Recurring, how often will the event re-occur (e.g. weekly, monthly, etc.)?
Please enter multiple dates here, one date per line.

An e-mail response will be sent to the contact person requesting the room(s). Requests are only processed during regular office hours, which are Monday - Friday, 8:00 am - 5:00 pm. The normal turnaround is 24-48 hours. During peak times (registration, scheduling, graduation, etc.) requests may take up to one week to process. Because other groups may follow your scheduled event you must note the following:

  • Completion of this form does not guarantee the room requested. If the rooms requested are unavailable, you will be e-mailed a list of available rooms for the event.

  • Restore the furniture to the same arrangement it was in when you arrived.

  • Do not remove pictures from the walls, items from the rooms, add items from the other rooms, lounges or lobby.

  • Use only the room(s) you have been scheduled to use.

  • Smoking, burning candles, or burning incense is prohibited.

  • You must vacate the room at the scheduled time as others may be scheduled to use it.

  • You are not allowed to use tape or adhesive materials on painted surfaces, woodwork, or fabric wall; use tacks, nails, etc., to hang items.


By signing this form and submitting this reservation request, you certify that you will comply with the notes above and that you certify the following:
  • I certify that I am responsible for set-up and clean-up of rooms reserved by this form.
  • I certify that I will not announce a meeting or event until the space is confirmed.


* Signature of Requestor (your typed name will be considered your Signature):
* Date Submitted:

Thank you for your request. Once submitted, you will receive an email reply per the time notification below:

Requests are processed during our posted office hours, Monday - Friday. The normal turnaround is 24-48 hours. During peak times (registration, scheduling, graduation, etc.) requests may take up to one week to process.




* required