Mines Institutional Repository Glossary

Administrative Metadata: Used for managing the digital object and providing more information about its creation and also provides details about governing its use.

Authenticity: A digital object must be authentic to the original; it must be verified through an authentication process.

Authentication: The procedure for verifying the integrity of an object.

Bitstream: The binary form of data.

Born-Digital: An item is born-digital if it has been generated entirely electronically.

Collection: A number of documents assembled in a single physical or virtual location by one or more persons, or by a corporate entity, and arranged in some kind of systematic order to facilitate retrieval.  Example: Mines Theses and Dissertations Community, which holds various date of publication-related Collections (e.g., "2013").

Collection Curator: An individual responsible for managing all aspects of a collection within the Repository. Each collection may have one or more curators who will help define specific procedures and guidelines. The curator will be a faculty or staff member from a department, research unit, and/or library. The Collection Curator is optional.

The Collection Curator is one of three management roles within the Repository: 

Repository Administrator – Overall management of the Repository
Community Administrator – Management of a community within the Repository
Collection Curator – Management of a collection within a community 

Community/Collection: The Mines Institutionaal Repository uses Ex Libris Digitool, which supports a simple hierarchy structure of communities and collections. Communities hold a collection or collections, and the collection holds digital works. 

Community Administrator: An individual responsible for managing all aspects of a community, including the collections within the community. Each community will have one or more administrator who will help define specific procedures and guidelines. The community administrator will be a faculty or staff member from a department, research unit, and/or library.  

The Community Administrator is one of three management roles within the Repository: 

Repository Administrator – Overall management of the Repository
Community Administrator – Management of a community within the Repository
Collection Curator – Management of a collection within a community 

Copyright Violation: Unauthorized use of material that is covered by copyright law, in a manner that violates one of the copyright owner's exclusive rights, such as the right to reproduce or perform the copyrighted work, or to make derivative works. 

Deposit: Represents a bundle of submitted information. Typically, a deposit consists of descriptive metadata, access conditions and copyright information, and any relevant uploaded files. This entire set of saved information is the deposit record.

Depositor: The creator of a deposit record, who submits digital items and associated data for review, approval and upload to the repository.

Derivative File: For the purposes of the Repository, a derivative file is a version of the original file in a file format considered to be more stable and long-lived than the original file format. For example, if a work is submitted as a Word document we may create a derivative in a plain text or PDF format. 

Descriptive Metadata: Metadata used for the discovery and interpretation of the digital object.  Includes information such as Title of the work, Creator of the work, and Date Published.

Digital Preservation: The series of managed activities necessary to ensure authenticity of and continued access to digital materials for as long as possible. 

DigiTool: DigiTool is an enterprise solution for the management of digital assets in libraries and academic environments. It is the product utilized by the "Digital Collections of Colorado," and is the underpinning of the Mines Digital Repository.  DigiTool enables institutions to create, manage, and preserve locally administered digital collections. It can meet the requirements of Institutional Repositories (theses, research papers, committee reports), Special Collections, and more.

Dublin Core:  A core set of elements or fields that are used to describe resources. It is a widely used basic system of metadata good for wide area searching. Dublin Core is DigiTool's preferred metadata format. More on Dublin Core Metadata cat be found at http://dublincore.org/.

Embargo: An instruction to restrict access to a work for a specified period of time.  In Digitool an embargo prevents the file from being accessed, but the descriptive matadata are available. 

File Format Migration: Moving or converting data from one file format to another format considered to be more stable.

Ingest: The term used to describe the process of moving objects into Digitool.

Institutional Repository: “A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.” (Clifford Lynch)

Metadata: Information used to identify and describe works within the Repository. This information facilitates searching the Repository and includes the title, creator, and date of a work, as well as technical information such as the file size and file format.  

METS: Metadata Encoding and Transmission Standard. A standard for encoding descriptive, administrative, and structural metadata about objects within a digital library, expressed using XML. METS is the emerging national standard for wrapping digital library materials. It is being developed by the Digital Library Federation (DLF) and is maintained by the Library of Congress.

MODS: Metadata Object Description Schema. A XML schema, and a data structure and interchange standard, used for the creation of original resource description records (and may also be used as an alternative method for representing MARC data). MODS was developed by the Library of Congress' Network

OAI-PMH:Open Archives Initiative-Protocol for Metadata Harvesting (OAI-PMH) is a harvesting protocol for sharing data between online services such as repositories. Additional information about OAI-PMH can be found at http://www.openarchives.org/pmh.  

Open Archival Information System (OAIS): An international standard (ISO 14721:2003) that describes the components and processes necessary for a digital archive.  

OAIster: Using OAI-PMH, OAIster harvests descriptive data from repositories, digital libraries, and online journals to create a searchable catalog of digital resources. Additional information about OAIster can be found at http://www.oaister.org.  

Open Access: "By 'open access' to this literature, we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited."  Budapest Open Access Initialtive.

Persistent URL: A permanent web address that will not change. Often referred to as "handles."  The Repository is using the Handle System® for persistent URLs. Additional information about the Handle System® can be found at http://www.handle.net.  

Preservation Metadata: Metadata used to describe the prescribed resources within an object.

Provenance: The agency, office or person of origin of records, i.e. the entity which created, received or accumulated and used the records in the conduct of business or personal life.

Recommended File Formats: These are file formats that the Repository considers stable and therefore compatible with long-term preservation efforts. In general, these formats have the following characteristics: openly documented; supported by a range of software platforms; widely adopted; lossless data compression or no compression; non-proprietary; and does not contain embedded files or embedded programs.  

Repository Administrator: The Repository Administrator is responsible for managing all aspects of a the Repository, including coordinating the various communities and collections within the Repository.  

The Repository Administrator is one of three management roles within the Repository: 

Repository Administrator – Overall management of the Repository
Community Administrator – Management of a community within the Repository
Collection Curator – Management of a collection within a community 

Storage Media Refreshment: Copying data from one long-term storage medium to another of the same type, with no change whatsoever in the bitstream (the binary form of the data).

Technical Metadata: Metadata that describes the technical attributes of the digital file.  Typically these metadata are generated at ingest. 

 

 

© 2014 Colorado School of Mines | | Equal Opportunity | Privacy Policy | Directories | Text Only | Mines.edu | rss

 
Last Updated: 01/18/2014 08:02:48