Student Absences

Class attendance is required of all undergraduates unless the student has an official excused absence. Excused absences are granted for three general reasons:

  1. Student is a varsity athlete and is representing the School in a varsity athletics activity.
  2. Student is representing the School in an authorized activity related to a club or academic endeavor (academic competitions, student professional society conferences, club sport competition, program-sponsored competitions, etc.).
  3. Student has a documented personal reason (illness, injury, jury duty, life-threatening illness or death in the immediate family, etc.).

Students who miss academic work (including but not limited to exams, homework, and labs) for one of the reasons listed above may be issued an excused absence. If an excused absence is received, the student must be given the opportunity to make up the missed work in a reasonable period of time without penalty. While the student is not responsible for actually issuing the excused absence, the student is responsible for making sure documentation is submitted appropriately and for contacting his/her faculty member(s) to initiate arrangements for making up any missed work.

Varsity Athletics Absences

The Athletics Department will authorize excused absences for all approved varsity athletics related absences. The Athletics Department will send notice of excused absences to faculty members on or before Census Day each semester. The student is responsible for contacting his/her faculty member(s) prior to the absence occurring to initiate arrangements for making up any missed work. The Faculty Oversight Committee on Sports and Athletics oversees the number of excused absences permitted per semester by varsity athletes.

Authorized Activity Absences (FormPDF versionText only version) (word)

The Dean of Students may authorize excused absences upon receipt of proper documentation of the school related activity. All excused absences for school-sponsored activities must be documented with the Dean of Students at least three weeks in advance of the absence. Once documentation has been received and approved, the Dean of Students will send notice of excused absences to faculty members. The student is responsible for contacting his/her faculty member(s) prior to the absence occurring to initiate arrangements for making up any missed work.

Any requests for excused absence(s) related to an authorized activity that are not received in accordance with the timelines listed above may be denied or be documented as an unexcused absence by the faculty member.

Personal Reason Absences (FormPDF versionText only version)(word)

The Dean of Students may authorize excused absences upon receipt of proper documentation of the illness, injury, or other incident. The student must provide the documentation to the Dean of Students within one week of returning to class. Once documentation has been received and approved, the Dean of Students will send notice of excused absences to faculty members. The student is responsible for contacting his/her faculty member(s) to initiate arrangements for making up any missed work.

Unexcused Absences

All absences that are not documented as excused absences are considered unexcused absences. Faculty members may deny a student the opportunity to make up some or all of the work missed due to unexcused absence(s). However, the faculty members do have the discretion to grant a student permission to make up any missed academic work for an unexcused absence. The faculty member may consider the student's class performance, as well as their attendance, in the decision.



Important Note: Every effort will be made by the faculty to honor all excused absences. However, class attendance is essential for understanding of the material and for learning to take place. Excessive absence, regardless of reason, may result in a reduced or failing grade in the course based on course content and delivery. As content and delivery differ among the faculty and with each class, it is important for a student missing class to discuss the absences, excused or unexcused, with his/her faculty member(s) to determine what will be considered excessive.