SECTION 3
PROCESS FOR HANDBOOK MODIFICATION AND REPORTING POLICY VIOLATIONS
OR PROCEDURAL NON-COMPLIANCE


The Handbook modification process specified in this section shal apply to al amendments to the Handbook.
Unless exceptional circumstances exist, the Board intends the fol owing process to be utilized prior to its
consideration of proposed Handbook modifications.

3.1 ROLE OF THE HANDBOOK COMMITTEE

Commencing at the beginning of the fal semester of each academic year, the Handbook Committee shal
meet on a regular basis to review the Handbook and discuss possible revisions. The Handbook Committee
shal consider proposed Handbook revisions suggested by individual committee members or any CSM-
affiliated individual or group and make recommendations thereon to the President. Al such suggestions
from CSM-affiliated individuals or groups should be submitted in writing to the Office of Academic Affairs for
distribution to Handbook Committee members. If the Handbook Committee regards a set of recommended
Handbook modifications to be sufficiently comprehensive, it shal suggest to the President that a new
edition of the Handbook be published. All proposed modifications to the Handbook that have been
recommended by the Handbook Committee shal be forwarded to the President, the Faculty Senate, and the
Administrative Faculty Council for review and comment. If the Faculty Senate or the Administrative Faculty
Council are opposed to any Handbook modification proposed by the Handbook Committee, the disputed
issue shal be referred back to the Handbook Committee for discussion and reconsideration. If a consensus
cannot be reached after appropriate discussion between the Handbook Committee and the opposed group,
a conciliation committee shall be appointed as set forth in subsection 3.4 below. [The status, role, and
membership of the Handbook Committee is defined in subsection 12.4 below.]

3.2 ROLE OF THE FACULTY SENATE

All recommended modifications to the Handbook shal be forwarded by the Handbook Committee to the
Faculty Senate for review and comment. The process of Faculty Senate review shal take place as soon as
practicable, but in no case shall the entire process exceed thirty days. If the Senate does not formally
respond to the forwarded material within the above time frame, its acquiescence shal be presumed. If the
Senate regards any proposed Handbook modification as unacceptable, it shal prepare a written statement
containing its specific objections to the proposed material and deliver it to the Handbook Committee for
discussion and reconsideration. If after further deliberations the Handbook Committee declares an impasse
regarding the disputed issue, a conciliation committee shal be appointed as set forth in subsection 3.4
below.

3.3 ROLE OF THE ADMINISTRATIVE FACULTY COUNCIL

All recommended modifications to the Handbook shal be forwarded by the Handbook Committee to the
Administrative Faculty Council for review and comment. The process of Administrative Faculty Council
review shal take place as soon as practicable, but in no case shall the entire process exceed thirty days. If
the Council does not formal y respond to the forwarded material within the above time frame, its
acquiescence shall be presumed. If the Council regards any proposed Handbook modification as
unacceptable, it shall prepare a written statement containing its specific objections to the proposed material
and deliver it to the Handbook Committee for discussion and reconsideration. If after further deliberations,
the Handbook Committee declares an impasse regarding the disputed issue, a conciliation committee shal
be appointed as set forth in subsection 3.4 below.

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3.4 CONCILIATION COMMITTEE

3.4.1 Status, Role and Membership

A Conciliation Committee shal be appointed on an ad hoc basis to attempt to forge a compromise if the
Faculty Senate or the Administrative Faculty Council regards a recommended modification to the
Handbook as unacceptable and further informal discussion proves unfruitful. The Conciliation
Committee shall consist of five members appointed as follows: two academic faculty members, who are
not members of the Faculty Senate or the Handbook Committee, shall be appointed by the Faculty
Senate to represent its views; one administrative faculty member, who is not a member of the
Administrative Faculty Council or the Handbook Committee, shal be appointed by the Administrative
Faculty Council to represent its views; one member of the Handbook Committee shal be appointed by
the Committee to represent its views; and one exempt employee, who is not a member of the Faculty
Senate, the Administrative Faculty Council, or the Handbook Committee, shal be appointed by the
President.


3.4.2 Operating Procedure

Conciliation Committee members shal meet among themselves, as wel as with representatives of the
Faculty Senate, the Administrative Faculty Council, and the Handbook Committee, as appropriate, to
discuss the proposed Handbook modification(s) at issue and possible compromise provisions. If no
acceptable compromise can be reached within thirty days from the date of its appointment, the
Conciliation Committee, by majority vote, shal issue its own recommendation to the President
regarding the proposed modification(s). Any other affected individual or group who is dissatisfied with
the Conciliation Committee's recommendation may submit an independent recommendation to the
President on the subject of the proposed Handbook modification.

3.5 BOARD APPROVAL PROCESS

The President shal be responsible for submitting proposed Handbook modifications to the Board for its
approval. The President, through the Handbook Committee, shall notify the Faculty Senate and the
Administrative Faculty Council when any proposed Handbook modification is submitted to the Board for
approval. Any individual or group affected by a proposed Handbook modification shal have the right to
submit written comments or suggested alternatives to the Board for its consideration. Pursuant to Colorado
law, the control and management of CSM is vested in the Board, which possesses the exclusive authority to
approve all material contained in the Handbook. Therefore, no modifications to the Handbook shall be
effective until Board approval is obtained.

3.6 REPORTING POLICY VIOLATIONS AND PROCEDURAL NON-COMPLIANCE

The University expects Mines’ community members to adhere to applicable University policies and
procedures, including those set forth in this Handbook. Many University policies provide internal
mechanisms for reporting policy violations and procedural non-compliance. However, Mines community
member who has reason to believe that University policies or procedures have been violated may also
report such concerns through the confidential tool SpeakUP@Mines.


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