ADMINISTRATION AND OPERATIONS
ADMINISTRATOR MEETING
JUNE 16, 2017

ORGANIZATIONAL CHANGES

Controller’s Office
Effective June 30, 2017

Office of Research Administration

Operations

TRAVEL AND EXPENSE SYSTEM UPDATE – verbal update

eLEARNING/SKILLSOFT

eLearning / Skillsoft
 Launched April 24th
 Students and Employees have access
 Single sign on
 Mines-centered design
 1 gigabyte of space for custom publishing
 Mobile App
 How do I get there?
 mines.skillport.com
 http://inside.mines.edu/HR-training-bb

MINES LEADERSHIP INSTITUTE

Mines Leadership Institute
 Initiated first cohort spring semester 2017 – pilot program
 14 individuals nominated by their Dean or Vice President
 15 sessions – four dimensions of leadership
 Self, other, team, organization and community
 Graduation – June 28th
 Next cycle will coincide with the academic year starting this fall
 Future expansion –
 All employees
 Senior Executives

OFFICE 365 INITIATIVE

Introducing Office 365
 Tech Fee funded site license for many (but not all) Microsoft products

Office 365
Many benefits beyond student access
 Significant campus-wide cost savings
 Employees have a license to install Office on up to 5 personal devices (home,
tablets, phone)
 CCIT will continue to ensure the correct version of Office is installed on University
owned computers
 OneDrive for Business
 1TB of cloud storage
 Remember – this space is provided by and belongs to the University
 Should not be used for sensitive or confidential information
 Other projects are in the works

TOTAL COMPENSATION BENCHMARK STUDY

Total Compensation Benchmark Study
 Purpose: Assess Mines’ total compensation approach including benefits
 Academic Faculty
 Administrative Faculty
 Sibson Consulting – over 100 higher-ed clients and projects
 Utilizing Steering Committees
 Both Academic and Administrative Steering Committees have met twice with
Sibson – actively working on philosophy and peer groups
 Assessing compensation against surveyed institutions within peer groups

Total Compensation Benchmark Study
 Creating Compensation Philosophy
 Overarching guidance for Mines’ approach to determining salaries and benefits
 Draft moving toward final ~ June 20th
 Peer Groups
 Administrative Faculty Peer Groups
 Identified by using Carnegie Classification - similar to Mines (research size, budget,
expense, etc.), with input from Steering Committees
 Total of 39 institutions
 Academic Faculty Peer Group
 Identify peer groups by college
 Final review and approval through Deans and Academic Affairs – by month end
 Sibson Analysis
 Upon finalization of philosophy and peer groups, Sibson will conduct data
analysis portion of the study
 Results to campus early in the fall semester

PAGEUP – APPLICANT TRACKING AND ONBOARDING

PageUp – Applicant Tracking and Onboarding
 Applicant Tracking component launched July 2016
 Posted ~70 Academic, Administrative, and Research Faculty jobs
 ~50 hires completed to date
 ~Approximately 250 search committee members and system users attended training
through the year
 Onboarding component initiated October 2016
 Multiple workflows built for specific employee types
 Allows new employees to complete most forms and acknowledgements on-line,
streamlining the first day experience and eliminating most paper

PageUp – Applicant Tracking and Onboarding
 Summer Remodel – based on user feedback
 Improving search committee scoring process
 Refining the User Manual and training
 Enhancing the culture and connection element of onboarding
 College/departmental specific information
 Overall Mines experience and values
 Simplifying the search committee process – using focus groups

BUSINESS PROCESS RE-ENGINEERING/SHARED SERVICES UPDATE – verbal update

PROJECT MANAGEMENT @ MINES

Project and Portfolio Management (PPM) Initiative
 Clayton Durkee Jr., PMP: cdurkee@mines.edu
 Update on CCIT-sponsored PPM Initiative
 PPM Website: - http://inside.mines.edu/PPM-Home
 Coming in fall: PPM Software

INFORMATION SECURITY – it is everyone’s responsibility

Information Security Is Not Solely CCIT’s Responsibility
 Several successful attacks in AY 2017
 A very real impact on productivity, availability of services and staff resources
 Bait of the week
 Document sharing: Dropbox & Google Docs
 Shipping or order confirmation
 Tech support warnings
 Always forward and ask
 Send suspicious messages to: spam@mines.edu
 Check https://ccit.mines.edu/verify

OPERATIONS AND CONSTRUCTION UPDATES

Operations and Construction Updates
Heating Plant Renovation
 On budget; on timeframe
 Construction start – February 2016
 Construction complete – October 2017

Operations and Construction Updates
CoorsTek Center for Applied Science and Engineering
 On budget; on timeframe
 Start excavation – April 2016
 Construction complete – November 2017
 Building opens spring semester 2018

Operations and Construction Updates
18th Street Plaza
 On budget; on timeframe
 Construction start – March 2017
 Construction complete – September 2017

Operations and Construction Updates
Parking Lot D
 On budget; on timeframe
 Construction start – November 2016
 Lot available for parking – February 2017
 Landscape complete – April 2017

Operations and Construction Updates
Edgar Mine Improvements
 On budget
 Construction start – May 2016
 Construction complete– July 2017

Phase II Performance Contract – Facility Improvement Measures
 Campus lighting retrofits - LED lighting with special attention to academic classrooms to
provide dimming capabilities
 Solar PV array on new parking garage
 Campus Sustainability & Awareness Initiative campus-wide sustainability and energy
dashboard, including building retro-commissioning
 Non-potable water for irrigation – Lower cost irrigation water
 Hill Hall high bay exhaust control – Energy savings by controlling fan run time
 Multiple mechanical/HVAC projects – Variable lab exhaust, building automation
upgrades, interconnection of chiller plant and removal of steam absorber machine

CAPITAL PLANNING AND DESIGN

Planning Projects
 Space Utilization Study
 Qualitative and Quantitative assessment of campus space and its utilization
 Determination of campus space needs
 Master Plan
 Physical plan for campus growth including buildings and infrastructure
 Campus Infrastructure
 Utility upgrades and capacity increase to serve future campus growth
 Operations Building
 New building for Facilities and other Operational Campus Departments

Projects in Design
Green Center Roof
 Asbestos abatement
 New roof
 New mechanical room equipment
 New chillers
Parking Garage I
 675 spaces
 Innovative Classroom Building
 Trefney Center
 Public Safety
 Parking Service
Residence Hall VI
 400 beds
 Freshmen and Sophomores

QUESTIONS?