COLORADO SCHOOL OF MINES
CLOSEOUT MEMORANDUM
SUBJECT: Closeout of CSM – FRS Grant No.
Banner No.
DEPARTMENT:
SECTION 1: CONTRACTUAL STATUS
Please check and/or provide the following information:
YES NO N/A
A.
An extension has been requested of the Sponsor through date of:
If yes, stop here and return this form to ORA. If no, please continue.
B.
I have submitted all deliverables as specified in the contractual agreement.
If yes, and if applicable, please attach a copy of the transmittal letter and the cover
page of the Final Report. If no, please indicate the expected submittal date for the
deliverables:
COMMENTS:
C.
Were there any inventions, patents, royalties, or subcontracts associated with this
project? If yes, please explain (if more space is required, please use the back of
this form).
COMMENTS:
D.1.
Was equipment purchased on the contract? If yes and the sponsor retains title to
the equipment, please check the following that are applicable:
The condition of the equipment is:
a.
Functional & being utilized
b.
Functional & not being utilized

c.
Non-functional
YES NO N/A
D.2.
Some or all of the equipment was returned to the sponsor on the following
date:
If yes, please identify the pieces returned (if more space is
required, please use the back of this form).
COMMENTS:


D.3.
The equipment is being used on another Federal project. If yes,
please identify the CSM Grant-FRS # :
Banner #:

D.4.
I wish to request the title to the equipment be transferred to CSM.
COMMENTS:
SECTION 2: FINANCIAL STATUS
The PI authorizes the following actions to be taken to close out this project:
YES NO N/A
A.
My account is overdrawn. Please transfer the lump sum deficit to Discretionary
Account Number:
If you do not have a discretionary account, please indicate
this and one will be opened for you.
COMMENTS:
B.
My contract has money remaining. If it is Cost Reimbursable, Closeout Short of Budget
If it is Fixed, transfer the remaining balance to Research Development Fund Number:
COMMENTS:
C.
Please delete my outstanding encumbrance(s). If no, please transfer them to
Account Number:
COMMENTS:
D.
There is in-kind/donated Cost Sharing associated with this project, and I have sent
a Cost Share report to my Sponsor. If yes, please provide a copy of the document
documented Cost Share report. If no, please work with ORA to submit with closing
documents.
COMMENTS:
Signature of P. I.:
Date:

Document Outline