Office of Graduate Studies (OGS)
GRADUATION CHECKOUT PROCESS
Master's
Process
Deadlines and Additional Information
Non-
Master's
PhD
Thesis
Thesis
Submit Forms
●Required for all thesis based students
●Students earning more than 1 thesis based degree must
Advisor-Committee Request Form
submit this form for every degree.
n
/a


●Non-thesis students submit if changing advisors
●Due: Prior to submitting Degree Audit form
●Required for all students
●Required for every degree
Degree Audit Form
●Due November 1st for May graduation,



March 1st for August graduation and
May 1st for December graduation
●PhDs only
Admission to Candidacy Form
n/a
n/a

●Due: 1st day of class of semester graduating
After Submitting all the Forms Above
●All students must apply to graduate in Trailhead
●Apply by Census Day of semester graduating unless
Apply to Graduate in Trailhead



checking out early. See Deadlines
(http://inside.mines.edu/Graduation-Checklist)
After you have Applied to Graduate
Checkout Form
●OGS will email you your checkout form when ready



●Master's students MUST order regalia at Bookstore.
●PhDs must submit Doctoral Gown Agreement
Order Regalia



●Students who do not order regalia will not be allowed to
walk in the ceremony.
Log onto Marching Order to verify
●You CANNOT logon until you receive an email with



information
directions.
●Check for any "no's"
●Check-out forms submitted with no comments that have
not been approved by OGS must have an Addendum to
Degree Audit form attached.
° No comments for the Master's or Doctoral Thesis
Requirements will be changed to "yes" after the thesis
Check degree evaluation in Trailhead



formatting has been approved (so it is OK to submit check-
out form with this "no" comment).
●Check-out forms submitted with no comments without
the Addendum to Degree Audit will be returned to the
department, which could result in missing the check-out
deadline and not graduating.
Checkout with the Career Center
Ben Parker Student Center, Suite 37



Checkout with the Alumni Association
Starzer Welcome Center



●Diplomas only mailed to Diploma Mailing Address
●Do not add an end date



Enter Diploma Mailing Address in
●Diplomas will be mailed 3-4 months after the ceremony.
Trailhead
Questions: Contact the Registrar
Enter Personal Email in Trailhead
Graduation photographer will email your personal email



Upload Thesis in ProQuest
Due: Upload Deadline
n/a


Survey of Earned Doctorate
Complete prior to checkout deadline
n/a
n/a

Checkout with the Office of Graduate Studies by the Deadline
Thesis formatting approved
●Approved by 1:00pm on day of check-out deadline
n/a


●Due by 5:00 pm on checkout deadline
Submit completed checkout form



●Submit to OGS
After Checkout with the Office of Graduate Studies
Settle accounts with the Cashier
Holds will be placed on unpaid accounts



Return your keys to the Key Shop
Holds will be placed until keys are returned



●Pick up free packet at Bookstore
Free packet of announcements



●You may order more from the Bookstore
Graduate Student Exit Questionnaire
Sent via Survey Monkey at the end of the semester