Colorado School of Mines sponsors a voluntary wellness program available to all benefits
eligible faculty and classified staff. The program is administered according to federal rules
permitting employer-sponsored wellness programs that seek to improve employee health or
prevent disease, including the Americans with Disabilities Act of 1990, the Genetic Information
Nondiscrimination Act of 2008, and the Health Insurance Portability and Accountability Act, as
applicable, among others. If you choose to participate in the wellness program you will be asked
to complete a biometric screening, which will include, but is not limited to, a blood test for total
cholesterol, HDL, LDL, triglycerides, glucose, liver functions, kidney functions, iron,
electrolytes, white blood cells, and red blood cells. You are not required to participate in the
blood test or other medical examinations.
There is no financial incentive offered to participate in this program with the exception of
trinkets and giveaways.
The information from your biometric screening will be used to provide you with information to
help you understand your current health and potential risks, and may also be used to offer you
services through the wellness program, such as disease management programs. You also are
encouraged to share your results or concerns with your own doctor.
Protections from Disclosure of Medical Information
We are required by law to maintain the privacy and security of your personally identifiable
health information. Although the wellness program and Colorado School of Mines may use
aggregate information it collects to design a program based on identified health risks in the
workplace, Colorado School of Mines will never disclose any of your personal information either
publicly or to the employer, except as necessary to respond to a request from you for a
reasonable accommodation needed to participate in the wellness program, or as expressly
permitted by law. Medical information that personally identifies you that is provided in
connection with the wellness program will not be provided to your supervisors or managers and
may never be used to make decisions regarding your employment.
Your health information will not be sold, exchanged, transferred, or otherwise disclosed except
to the extent permitted by law to carry out specific activities related to the wellness program, and
you will not be asked or required to waive the confidentiality of your health information as a
condition of participating in the wellness program or receiving an incentive. Anyone who
receives your information for purposes of providing you services as part of the wellness program
will abide by the same confidentiality requirements. The only individual(s) who will receive your
personally identifiable health information are your health plan and 3rd party wellness vendor in
order to provide you with services under the wellness program.
In addition, all medical information obtained through the wellness program will be maintained
by Preventive Health Now, LLC, information stored electronically will be encrypted, and no

information you provide as part of the wellness program will be used in making any employment
decision. Appropriate precautions will be taken to avoid any data breach, and in the event a data
breach occurs involving information you provide in connection with the wellness program, we
will notify you.
You may not be discriminated against in employment because of the medical information you
provide as part of participating in the wellness program, nor may you be subjected to retaliation
if you choose not to participate.

Document Outline