|Sub Recipient Monitoring
||Federal regulations require that award recipients monitor the financial status of all subrecipients at least annually. When setting up an account that includes a subrecipient, data regarding the subrecipient is added to a database to track audit compliance.
||Please see the Subrecipient Monitoring Procedures for details on the process implemented to be in compliance with OMB A-133. Monitoring begins even before an award is made and ends at closeout. The procedures through the life of the award are summarized below.
||ORA will collect an initial Subrecipient Audit Certification (DOC) and an assessment will be performed to determine whether or not the proposed subrecipient is a high-risk entity. The PI will be notified of the decision to award or not award, based on the assessment.
||Throughout the life of the award, CSM will continue monitoring performance and compliance. A request for an Annual Audit Certification (DOC) letter - and second and third requests, if necessary - will be sent to all subrecipients. Their responses will be reviewed and evaluated to determine continuation or alteration of established terms.
||ORA will review the subaward history to determine that funds were utilized in accordance with the terms of the subcontract and federal regulations.
||Monitoring of subrecipients will be tracked in a stand-alone database and in Cayuse; outgoing subcontracts that are created in Cayuse automatically have relevant info added to the primary project.