Manage Award

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Manage Award

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Manage Award

No Cost Extension
Definition A no-cost extension extends the project period beyond the original project end date. If more time is needed to complete a research project, an extension may be requested, but there is no additional funding.
Conditions A no-cost extension may be requested if the end of the project period is approaching, there is a programmatic need to continue the research, and there are sufficient funds remaining to cover the extended effort. An extension may not be granted solely because there is money left over.
Terms A no-cost extension request should be made at least 30 days in advance of the project end date to ORA. If approved, a one-time no-cost extension is not to exceed 12 months.
Request & Justification to ORA The PI needs to prepare a memo to the appropriate Grant Administrator requesting a no-cost extension. The memo must include a brief explanation and justification for the extension, and the date to which the project should be extended.
Authorization by ORA The request must be signed by the PI or Co-PI and faxed to ORA (auditors do not accept e-mail requests) for authorization.
Notification to Sponsor (except NSF) The Director of ORA will prepare a formal request to the sponsor and forward.
Notification to NSF If the project to be extended is funded by NSF, the no-cost extension must be prepared in Fastlane and forwarded to ORA for review and final submission.
Denial The sponsor always retains the right to deny the request for a no-cost extension. Reasons for denial might include: programmatic benefit is  not justified; funding may have come from a prior year’s appropriation and cannot be extended; the extension request appears excessive to the sponsor.

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Pay a Student
Overview Pay actions for student must be initiated via a student employment contract. Find more information below and on the Human Resources Forms page. If you are uncertain as to which form to use, contact Human Resources for assistance at x3565.
PhD and Grad students For information about paying PhD, and Grad students please see the Graduate School Assistantship Policies Contracting Process information.
Graduate Contracts Student Agreement and Institutional Implementation Commitments are required forms to implement graduate assistantship, graduate hourly and graduate fellowship appointments. Graduate Student contracts must be submitted electronically to Student.Contracts@mines.edu
Undergraduate Students Undergraduate Students are paid from institutional (department) funds. 
Undergraduate Contracts Undergraduate Student contracts (XLS) must be submitted to the CSM Human Resources Office in Guggenheim

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View Account Balance
Banner The latest release of V.8.9 Banner Finance includes “Indirect Cost Encumbering”. This feature gives the viewer an answer to the question, “How much budget do I really have left to spend?” When activated, the amount on the financial report in the Available Balance column will be the remaining balance without the available monies for IDC. It will only encumber the remaining IDC available balance by moving it to the encumbrance column.  It will not calculate any IDC on existing encumbrances; future IDC on encumbrances will still be manual calculations for final balances..

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Discretionary Funds
Controller's Office The Controller's Office has information about discretionary funds
Journal Entries example journal entries.

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