Degree Audit

Degree Audit

The Degree Audit Form* is required of ALL graduate students and should be submitted to the Office of Graduate Studies at least one semester prior to graduating. This form is NOT your graduation application.

  • Master's students will be able to apply to graduate in Trailhead after the Degree Audit form has been processed.
  • PhD students will be able to apply to graduate in Trailhead after the Admission to Candidacy form has been processed.

*ALL thesis based students must submit the Advisor/Committee form and have it approved prior to submitting the Degree Audit Form. Thesis based students who submit a Degree Audit form prior to submission of the Advisor/Committee form will have the Degree Audit form returned and if not re-submitted to OGS with the committee form by the deadline, OGS will considered the form late, which could impact graduation. Non-thesis students will only need to submit an advisor form, if changing advisors.

Do not shrink any of the Degree Audit forms to fit on one page, because there is too much information and it makes it too difficult to read.

Master's non-thesis students need to submit the Degree Audit - Master's Non-Thesis form

Master's thesis students need to submit the Degree Audit- Master's Thesis form

PhD students need to submit the Degree Audit - PhD form

  • In addition, PhD candidates must submit the Admission to Candidacy form after completing the PhD qualifying process.

SUBMISSION DEADLINES: Semester prior to intended graduation or earlier

  • December graduation - submit form no later than May 1
  • May graduation - submit form no later than November 1

For Master's students, submission of the Degree Audit form will activate the graduation application in Trailhead.

For PhD students, submission of the Admission to Candidacy form will activate the graduation application in Trailhead.

If you miss the deadlines listed above, you will not be able to apply to graduate. *Please allow 2 weeks processing time.

Form Submission Requirements:

  • Download, complete & sign the degree specific Degree Audit Form
  • Obtain signatures from:
    • Advisor
    • Committee members (MS thesis and PHD students)
    • Program director/Department Head.
  • Make a copy for your personal records
  • Submit form to the Office of Graduate Studies

What is the purpose of this form?

For Master’s degree students this form:

  • Declares the coursework that will constitute a student's graduate degree plan.
    • Only list courses required for degree. Do not list all courses taken.
    • Only courses taken for credit may count towards a degree (ie. no Audit or NC courses).
    • Only courses with a grade of C- or better, or PRG grades may count towards a degree (ie. no D, F or PRU grades allowed).
  • Certifies that the advisor/committee* approves of the courses on the graduate degree plan.
  • This form can be submitted as early as the second semester of the degree program.
  • Course changes MUST be approved by the advisor/committee & department head on the Addendum to Degree Audit form and submitted to the Office of Graduate Studies.

For Doctoral students this form:

  • Certifies that the student has completed all the coursework for the graduate degree plan.
    • Only list courses required for degree. Do not list all courses taken.
    • Only courses taken for credit may count towards a degree (ie. no Audit or NC courses).
    • Only courses with a grade of C- or better,  or PRG grades may count towards a degree (ie. no D, F or PRU grades allowed).
  • Certifies that the advisor/committee* approves of the courses on the graduate degree plan.
  • Course changes MUST be approved by the advisor/committee & department head on the Addendum to Degree Audit form and submitted to the Office of Graduate Studies.

Students simultaneously enrolled in two graduate degree programs at CSM:

Students enrolled in two master's degree programs may:

  • Count up to 1/2 of the required credits of the degree with the fewest required credits towards both degrees (written approval from both degree programs required).
    • For example, a student enrolled in a 36 credit MS degree & a 30 credit ME degree may count up to 15 credits towards both degrees.
  • Degree Audit forms for each degree must be submitted along with the written approval from both departments.
    • Approval must include a list all the courses that can be counted towards both degrees and a statement that the department agrees that the courses can be used towards two degrees. 

Students enrolled in a master's degree and a PhD degree may:

  • Use all of the credits used toward the master's degree toward the PhD (advisor/committee and department head approval required).
  • Degree Audit forms must be submitted for both degrees.
  • The advisor's/committees' & department head's signatures on the degree audit forms, indicates approval of coursework.