First & Foremost: Protect the child.





ACTIVITY OR CAMP DIRECTOR CHECKLIST (SAMPLE)
1. REVIEW MINORS ON CAMPUS PROGRAM REQUIREMENTS
☐ Identify all activity personnel (faculty, staff, TA, counselors, student-employees, volunteers, contractors etc.)
and create personnel list
☐ Create activity handbook for all staff with policy, procedures, and guidelines (recommended only).
See policy, information, and links on Minors webpage.
☐ Obtain any necessary paperwork from all minors/campers & their parents prior to start of activity.
2. SUBMIT FORMS FOR ACTIVITY
☐ Two weeks prior to activity, complete form and submit to compliance@mines.edu or drop off at
GH210 or submit via the website form
☐ Inform all activity staff (paid, unpaid) they have to complete background checks, if not already done or
current, prior to working with children in activity/program (annual, re-occurring, or one-time only)
3. BACKGROUND CHECKS
☐ HR will assist with Background Checks are performed (per policy) once the activity personnel listing is
submitted to the compliance@mines.edu or dropped off at the office GH210
☐ HR contacts are at: Deb Wernli 303.273.3250 Policy contact Jane Rosenthal at 303.384.2236
☐ Background checks are verified by HR and for Mines’ sponsored activities are required, regardless of
paid or unpaid status
☐ Any arrests or convictions (including pleas of nolo contender (no contest, guilty or innocent) that
involve assault or abuse, or any crime (misdemeanor or felony) alleged against a minor MUST be
reported ASAP
4. TRAINING

☐ All staff, faculty, Mines students, volunteers, contractors that will have contact with minors as part of
on-campus program or as part of Mines sponsored program MUST complete training each year
☐ All that interact with minors on campus are MANDATORY reporters under Mines’ policy where they
reasonably suspected Child Abuse, Neglect or injury (see contact information below)
☐ Provide training materials to all activity personnel on what is acceptable and unacceptable behavior &
reporting tools (see do’s and don’ts), injury reporting, etc.
5. REPORTING

☐ CONTACTS: Reporting of reasonable suspicion of abuse or neglect of minors ASAP

Emergency: Dial 9-1-1; Mines Public Safety Office: Dial 303.273-3333

Provost Office: Dial 303.273.3399 OR Dean of Students: Dial 303.273.3231

SpeakUP@Mines reporting (Confidential) Dial toll-free 800-461-9330 or go to Web at
https://speakup.mines.edu.


Document Outline