Policy:
Workplace Violence
Page 1 of 4

Issued:
October 10, 2007
Revised:

1.0 BACKGROUND AND PURPOSE

Increasingly, incidents of violence and workplace confrontations are becoming
more common throughout society. While this kind of behavior is not prevalent at
Colorado School of Mines, and indeed it is rare, it is never-the-less prudent for
CSM to clearly communicate its expectations of all who come to campus. Since
August 1996, CSM has relied upon an Executive Order issued by Governor Roy
Romer, for its Workplace Violence prohibition guidelines. The policy and
procedures below are intended to amplify Governor Romer’s executive order and
provide a reporting, complaint and resolution process.

2.0 POLICY

Colorado School of Mines is committed to maintaining an environment of respect
that is free from violence or threats of violence. As a diverse community
requiring trust, openness, and physical safety, CSM will not tolerate violence or
threats of violence in the campus community and workplace. It is the policy of
CSM not only to prohibit such behavior, but also to take seriously all reports of
incidents, addressing each as appropriate. Further, all weapons identified and
defined in Colorado Revised Statutes § 18-12-101 are banned from CSM
premises. (Exception: Students who wish to possess firearms are referred to
the Firearms Storage Procedures as outlined in the Campus Rules and
Regulations section of the Student Handbook. All firearms must be stored at the
CSM Department of Public Safety Office and all access will be controlled by the
Public Safety Department.)

This policy applies to all persons conducting business with or visiting CSM, even
though such persons are not directly affiliated with CSM. Individuals who violate
this policy may be removed from the premises and, depending on the
employment relationship, will be subject to disciplinary action that can include
termination of employment as well as criminal prosecution, or both.

3.0 DEFINITIONS

3.1
Violent Behavior – Any act or threat of physical, verbal or psychological
aggression or the destruction or abuse of property by an individual. Threats
(including those made in person, by mail, over the telephone, by fax, by e-mail,
or by other means) may include veiled, conditional or direct threats in verbal or


Policy:
Workplace Violence
Page 2 of 4

Issued:
October 10, 2007
Revised:

written form, resulting in intimidation, harassment, harm, fear, or endangerment
of the safety of another person or property. In addition, acts or threats may
include gestures or symbols.

3.2
Workplace or Premises – Includes all CSM property, facilities and off-
campus locations where faculty, staff, or students are engaged in CSM business,
educational programs, or activities.

4.0 PROCEDURES

4.1 Reporting: Faculty and staff involvement is essential to preventing
violence or threats of violence. All members of the CSM community have a
responsibility to report threatening or violent behavior. Each faculty and staff
member must immediately report to his or her supervisor or department head, to
the CSM Department of Public Safety, or to Human Resources any acts or
behaviors covered under this policy. If the employee’s supervisor is the
perpetrator, the employee must report the behavior to the next level manager.

4.1.1 Reporting Imminent Acts or Threats: In the case of an actual or
imminent act or threat of violent behavior, call the CSM Campus Police
Department at 303.273.3333 (from on-campus phones, simply dial 3333) or use
911 to alert the Golden Police Department who will coordinate with CSM police.
When in doubt about the urgency of the threat of violence, CSM police should be
contacted.

4.1.2 Criminal Acts: Any employee who believes a crime has been committed
has the right to report that to the proper law enforcement agency.

4.2 Supervisors: Any supervisor who becomes aware of violent or
threatening behavior must report the incident to his or her manager and to
Human Resources. If the supervisor believes that someone may be in imminent
danger, or if the incident in question resulted in anyone being physically harmed,
the supervisor must first immediately contact the CSM Police Department and
then report the incident to his or her manager and Human Resources.

4.2.1 Immediate Action: Nothing in this policy and procedures relieves a
supervisor or manager from taking immediate action when the safety or security
of employees or students is threatened and time is crucial. CSM will support
efforts made by supervisors, managers, and campus specialists in dealing with
immediate violent behavior or immediate threats of immediate violent behavior.


Policy:
Workplace Violence
Page 3 of 4

Issued:
October 10, 2007
Revised:

4.3 Confidentiality: CSM will ensure that all reports of workplace violence
are treated confidentially to the extent possible. Reports of threatening or violent
behavior will be disclosed as necessary in order to: (a) conduct an investigation,
(b) to protect the reporting individual(s) from possible retaliation, (c) to complete
disciplinary action, and (d) to protect the alleged offender.

4.4
Investigation: Upon a report of workplace violence, CSM will conduct an
investigation as promptly as feasible. Depending on the level of the incident, the
investigation may be led by CSM Public Safety, Human Resources, the
department head in the affected department, or other CSM entity as appropriate.
In most cases, an investigation will be a joint effort undertaken with the advice
and counsel of CSM’s Office of Legal Services.

4.5 Discipline and Sanctions: Depending upon the outcome of the
investigation, violation of this policy may result in employment-related discipline
up to and including termination of employment. If the incident was of a nature
where it was reported to a law enforcement agency, the criminal justice system
may also impose penalties. Non-employee violations of this policy will be
handled in accordance with applicable laws. Further, CSM will support criminal
prosecution against any person who commits a crime in violation of this policy.

4.6 Retaliation: Reasonable action will be taken to ensure that persons
involved in an investigation, or in providing information during an investigation, do
not suffer any form of retaliation because of their good faith participation.
Retaliation against anyone for good faith reporting of a violation of this policy or
for cooperating in an investigation under this policy is prohibited and creates a
separate, serious offense.

4.7 False Charges: If, upon investigation, it is determined that a report was
intentionally falsified or made maliciously, the employee providing the false
information will be subject to disciplinary action up to and including termination
and, depending on the facts, may be subject to criminal prosecution.

4.8 Restraining / Protective Orders: Any employee who has obtained a
restraining / protective order or other judicial order that lists a CSM location as a
protected area must immediately provide a copy of the order to the CSM Campus
Police. Other parties may also be informed when deemed necessary by CSM
Campus Police for the safety of the CSM community.


Policy:
Workplace Violence
Page 4 of 4

Issued:
October 10, 2007
Revised:

4.9 Employee Assistance Program: Confidential counseling and assistance
for employees and supervisors is available through the Colorado State Employee
Assistance Program (C-SEAP) at no charge. C-SEAP program, services, and
contact information may be found on the CSM Human Resources web site or at
C-SEAP’s web page: http://www.colorado.gov/dpa/dhr/eap/index.htm.

4.10 Freedom of Expression: CSM recognizes the necessity of protecting
individual rights and encouraging free speech, but also recognizes that certain
conduct can threaten the mutual respect that is the foundation of scholarly
communities. Nothing in this policy and these procedures is intended to curtail
an individual’s right to express himself/herself as long as that expression does
not constitute “Violent Behavior” as defined in these procedures.