TO:
Board of Trustees

FROM:
Thomas Boyd


Interim Provost

DATE:
June 2, 2017

SUBJECT: Faculty Handbook changes for the 2017-2018 academic year

I.
BACKGROUND INFORMATION

Each year, a joint administration/faculty committee known as the Faculty Handbook
Committee reviews revisions proposed by faculty, members of the administration,
and any other CSM-affiliated group, and recommends Handbook additions, deletions
and changes to the President. During the course of the Committee’s review and
drafting of proposed changes, relevant campus constituents provide insights and
commentary on the proposed revisions. As required by the Handbook, feedback is
also solicited from campus constituencies via a 30-day public comment period.
The revisions presented below have been recommended by the Faculty Handbook
Committee, released for community review and comment in accordance with
Handbook policy, and recommended by the President for Board consideration.

II.
PROPOSED HANDBOOK MODIFICATIONS

A ful , annotated version of al Handbook sections containing proposed modifications
is available electronical y at:
https://inside.mines.edu/POGO-Academic
Several years ago, the Board delegated authority to the President to approve non-
material/editorial changes to the Handbook. For this cycle, the President has
approved numerous non-material and editorial changes. A summary of these non-
material changes is provided in the attached table.
In addition, a number of material changes to the Handbook have been proposed.
These changes require Board approval. A summary of the material changes is
provided in the table below.


Faculty Handbook Committee 1



MATERIAL HANDBOOK CHANGES FOR BOARD CONSIDERATION
Subject
Description
Handbook
Sections

Joint
• Creation of a formal class of Mines
• 4.1.2E7,
Appointments
appointments for faculty whose major
4.5.7,
affiliation is elsewhere (i.e., NREL, NIST, etc.)
4.8.1D4
Graduate Faculty
• Creation of a formal definition of faculty who
• 4.2
Status
may advise and direct graduate student
research
Professor of
• Refine language related to Professors of
• 4.1.2B
Practice
Practice allowing greater flexibility in roles
these appointments can take
Mines Presidential • Create new special appointment/title
• 4.1.9C
Faculty Fel ow
provided at the President’s discretion for
recognition of special duties in service of the
institution
University
• Create new title for the Director of the
• 4.1.9D
Librarian
Library
Promotion and
• Implement changes to promotion and tenure
• 8.1.6A,
Tenure Review
review suggested by Faculty Senate.
8.2.4, 8.3.4,
Process
8.4.4
Limit for Cause
• Modify for cause termination requirements
• 9.5, 9.6.1
Termination
and processes so that they apply to only TTT
and Teaching Faculty rather than all exempt
faculty
Intel ectual
• Clarify ownership and usage rights for
• 10.1 III A,
Property
instructional materials and materials
10.1 III B
Clarification
commissioned through CSM
Reduce quorum
• Reduce quorum requirement of Budget
• 12.3.3
requirements
Committee from eight voting members to
seven

III.
RECOMMENDATION

We recommend approval of the proposed additions and modifications to the Faculty
Handbook.
IV.
RESOLUTION

BE IT RESOLVED, that the Board of Trustees of the Colorado School of Mines
hereby approves the above listed modifications to the Faculty Handbook.
Faculty Handbook Committee 2


NON-MATERIAL HANDBOOK CHANGES APPROVED BY PRESIDENT
Subject
Description
Handbook
Sections

Clarification of
• Add explicit definitions to faculty
• 4.1.2A,
Faculty roles
descriptions as to roles faculty may take with
4.1.2C,
regard to advising graduate students
4.1.2E5,
Non-tenured
• Remove explicit notification that positions
• 4.1.2E2,
position language
are not eligible for tenure in section titled
4.1.2E3,
“Non-Tenured-Track Faculty Appointments”
4.1.2E4,
4.1.2E6,
4.1.2F
General language
• A variety of non-substantive corrections
• 4.1.2E6,
cleanup
cleaning up or correct existing Handbook
4.1.8, 4.2
language. Includes section renumbering
through
4.10, 4.8.1D
Change
• With creation of “Joint Appointment” status
• 4.8.3
appointment
for external commitments, rename previous
name
“Joint” appointment as “Interdepartmental”
appointment
Tuition-free course • Correct error in handbook limiting tuition-
• 5.3.3
benefit
free course benefit six credit hours per fiscal
year.
Faculty evaluation • Add Professors of Practice to the regular
• 7.1, 7.1.1
process for
faculty evaluation process
Professors of
Practice
Faculty evaluation • Add requirement for evaluation of Graduate
• 7.1
process for
Faculty who are not otherwise evaluated on
Graduate Faculty
an annual basis. Use the existing Research
Faculty evaluation process.
Tenure clock stop
• Eliminate reference to maximum of two clock
• 8.1.1C
limitation
stoppages. In practice, Provost always had
authority to approve stoppages over limit.
Elimination of this language does not change
Provost authority to approve or deny a
tenure clock stop request.
General
• Various non-substantive changes made for
• 8.1.1, 8.1.3,
clarifications
clarification purposes
8.1.4,
8.1.6B,
8.1.8, 8.1.9,
8.5.1, 8.5.4,
8.5.5, 8.5.8,
Faculty Handbook Committee 3




NON-MATERIAL HANDBOOK CHANGES (CONTINUED)
Subject
Description
Handbook
Sections

General
• Various non-substantive changes made for
• 9.2.2, 9.4.1,
clarifications
clarification and updating purposes
9.6.4, 9.7.1,
9.8.1, 9.8.2,
First sabbatical
• Clarify that candidates requesting their first
• 10.2 III B
submission
sabbatical may do so while they seek, and
request timeline
contingent upon receipt of, tenure
Provide better
• As “academic faculty” is not defined in
• 12
clarification as to
Handbook, provide clarification as to who
who may serve on
may serve on University Committees
University
Committees
Correct committee • Correct “Athletic Board” to “Athletics Board”
• 12.1, 12.3.2,
name and
• Correct title for Vice President of
12.3.3
membership titles
Administration and Operations

Faculty Handbook Committee 4