CHECKLIST FOR COMPLETING HR CONTRACTS ON RESEARCH FUNDS
☐ - Hourly Contracts (Research and Undergraduate)
ORA policy stipulates that al hourly employees must be paid the going federal minimum wage or more.
☐ - Single Fund or Multiple Funds
☐ - If the employee is to be paid from more than one source of funds determine the percentage of
time for each assignment and enter it into the % of effort on the HR form.
☐ - If the employee is to be paid from more than one source of funds within one implementation
period consecutively (vs congruently), then it is critical to include the start date for the second
fund.
Ex: Consecutive
4xxxxx – September through October (9/1/17 – 10/31/17) @ 100% effort
4xxxxx- November through December (11/1/17 – 12/31/17) @ 100% effort
vs
Congruent
4xxxxx – September through December (9/1/17 – 12/31/17) @ 50%
4xxxxx- September through December (9/1/17 – 12/31/17) @ 50%
☐ - If the employee is a student, tuition must fol ow effort and be proportional to the amount of
effort on the research fund per Uniform Guidance requirements.
☐ - Available Balance
There have to be enough funds within the available balance to cover the HR contract. Determine the available balance
of a fund using the All Funds Balance Report AFBR. (See Figure 3)
Tip: If the available balance is not adequate to cover the HR contract and the Principal Investigator
(PI) anticipates more funding or time, it may be possible for ORA to arrange an At-Risk Approval.
Contact your ORA Grant or Contract Administrator for At-Risk Approvals.
☐ - Period of Performance
The period of the student/faculty contract should be within the period of performance of the grant. Determine the period
of performance using the AFBR. (See Figure 3)
☐ - Available Budget
Many grants have restrictions as to how research funds can be spent. It’s necessary to ensure that the fund(s) has adequate
budget for Labor. The AFBR provides the labor budget for each fund. (See Figure 3)
* Additional information about anticipated funding and a copy of the award and budget may be found in Cayuse.
* Questions about the Al Funds Balance Report, Cayuse, a grant period of performance, or budget may be
directed to your ORA Grant Administrator.

Figure 1: RA HR Implementation Form
Must be within the
period of performance
Amounts must fal into
the available balance

Figure 2: RF HR Implementation Form
Must be within the
period of performance
Amounts must fal into
the available balance



Figure 3: All Funds Balance Report (AFBR)
Amounts must fal into
Must be within the
the available balance
period of performance


Must be within the
period of performance
Labor categories need
budget and available
balance

Amounts must fal into
the available balance


Document Outline